Overtime Rules

Proactively manage overtime in your schedules and timecards

Kevin avatar
Written by Kevin
Updated over a week ago

Introduction

Once enabled, overtime rules warn you of overtime in your schedules prior to publishing and also warn you in timecards when workers have gone over their daily or weekly limits. Overtime rules not only warn you but also calculate the cost associated with overtime.
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โ€‹Prerequisite

  1. Starter Plan subscription or higher

  2. Administrator access

  3. 'Start day of week' has been set for the company

  4. 'Start time of day' has been set for each worker

Main Menu > Compliance > Overtime

Define the maximum hours that your workers can work in a day or a week before attracting overtime rates.

Daily Overtime

Daily overtime is calculated based on the worker's 'workday'. The workday is a 24 hour period starting from the 'start time of day' set in their worker profile; by default, 'start time of day' is set to midnight.

By default, overtime rules are configured to Californian labor legislation that prescribes that time and a half is awarded after 8 hours is worked and double time is awarded to hours worked in excess of 12 hours in a single workday.ย 

Weekly Overtime

Weekly overtime is calculated based on the combination of the company's workweek and the worker's workday.

By default, overtime rules are configured to Californian labor legislation that prescribes that time and a half is awarded to hours worked in excess of 40 hours in a single workweek.
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Maximum Consecutive Days

The consecutive days option allows you to calculate overtime when an employee works a set amount of days consecutively. This also applies only within the specific work week, set by your scheduled start day as mentioned above.

Californian exception - In the state of California workers are exempt from this rule if they work less than or equal to 30 hours for the workweek and no more than 6 hours on any workday; select the check box if you would like to apply this exception.

Additional California requirement: Also note that in the state of California, "any work in excess of eight hours on any seventh day of a workweek shall be paid no less than twice the regular rate of pay".

Using the Max Consecutive Days rule, SocialSchedules can flag when a worker works 7 consecutive days. The timecard can then be manually adjusted if required, depending on the hours worked on this day.

For example:

Assuming the Max Consecutive Days rule is set at 'Pay 150% on the 7th day'

  • Worker in California works 7 consecutive days

  • On their 7th consecutive days, they work 10 hours.

  • The worker's timecard will show the full 10 hours at 150% of the base daily rate

  • A manager or administrator will need to adjust the timecard so the last 2 hours (hours 8 - 10) are paid at 200% of the daily base rate, rather than 150%.

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