Access levels and permissions control who can see and do what within your schedules and company account.
Administrator level access
Network > Worker Profile > Access & Permissions
Set User Access
Once you have navigated to the 'Access & Permissions' tab for a selected worker you can set their access level. A user can be assigned one of the following access levels:
Employees do not have access to the company account and do not have any sub-permission options. Employees are restricted to their own personal account data e.g. shifts / timecards / timeoff / availability
Note - Within each individual schedule you specify which workers have permission to swap and drop shifts via Schedule Settings
Administrators have full access to the company account, in that they can see and modify all company settings and information. Only business owners and senior managers that are highly trusted should be given Administrator access.
Managers have access to the company account, with what they can access and perform within the company account being controlled by their manager sub-permissions.
Assigning Schedule Access to Managers
The first step in setting up manager access for a user is selecting the schedule/s you would like them to access.
By default, all managers will be able to fully manage that schedule/s (e.g. create, edit, and publish shifts). You can choose to provide managers read-only access to schedules by disabling the Manage schedule permission (see next section).
Handy tip - Each individual user can choose which schedules they would like to be notified about via their Notification Preferences
Assigning Permissions to Managers
In addition to schedule management, managers can also be given additional permissions to perform extra functions within the company account. Managers can be assigned permissions to manage the following:
Can create/edit shifts and publish schedule
If disabled, provides read-only view of the Weekly Schedule
Can manage time off requests submitted by employees
Can create time off requests on behalf of employees
Can submit hiring requests
Can invite candidates
Can create Inhouse Delivery orders
Can manage Inhouse Delivery orders
Network and Worker Profiles
Can view/edit all worker profiles in the company network
Can add/remove workers to/from the company network
Can create / edit / delete / availability sets
Can approve or decline availability requests
Can view / edit / approve / export timecards
Manager will only have visibility of timecards that are produced as a result of shifts scheduled within the schedules that they manage
Can administer Attendance Settings (by Location) including;
Mobile Clock In & GPS
Early Clock In and Unscheduled Shifts
Breaks Clock In and short break prevention
Enable Tips & Sales
Sales and Labor Costs
Can view/edit hourly rates for workers and company positions
Can view/edit sales and labor cost information for each schedule
Can view labor costs in timecards
Can administer company certifications
Can administer Time Clocks (by Location) including;
Create kiosk on Desktop App
Download and install Time Clock App to tablet, (iPad or Android tablet)
Login to Time Clock and complete set up to bring 'online'
Billing and Payments
Can view and change subscription plan
Update payment details
View and download invoices